Meeting Assistant Secretarial Support (m/w/f)

Jetzt bewerben

BS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services.

Our client is a major international operation institution. For this client, we are looking for a dedicated

Meeting Assistant Secretarial Support (m/w/f)


  • Schedule meetings with internals and interviews/negotiation meetings with bidders in coordination with the relevant Contract Officer
  • Monitor acceptance of attendees and re-schedule meetings as necessary
  • Submit documents into electronic visa loop in the Document Management Tool
  • Monitor workflow of documents and send reminders as necessary
  • Prepare contractual documents for signature once approved
  • Assist Contract Officer in drafting memos and standard forms
  • Handle incoming mail
  • Assist the other secretaries in the division in terms of sending out and registering contractual documents and handling incoming mail
  • Electronic filing of documents in Document Management Tool and SAP
  • Provide other secretarial support
  • Deputise for the other secretaries in the division.

Skills and Qualifications:

  • Secondary education degree
  • Proven administrative experience
  • Fluency in written and spoken English
  • Experience in organising and following up meetings
  • Proficiency in MS Office package (Word, Excel, Outlook)
  • ERP and Document Management experience would be considered an advantage

Your professional future:

  • You will find a job in an international team that has worked on exciting and challenging topics in an innovative and creative environment.
  • You will receive a performance-based compensation under attractive working conditions and a lot of creative freedom to implement their own ideas into action.

Gerne stehen wir Ihnen unter Angabe der folgenden Referenznummer für Rückfragen zur Verfügung.

Auf einen Blick

Ausgeschrieben seit: 22.05.2024
Branche: Sekretariat
Tätigkeitsbereich: Fremdsprachen-Sekretär (m/w/d)
Einsatzort: Frankfurt
Bewerbung: Ohne Anschreiben
Referenz-Nr.: 406535A27539
BS Wutow GmbH

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