As an owner-managed recruitment service provider with many years of experience, BS Wutow professionally supports you in taking the next step in your career. We maintain close relationships with renowned clients and are personally committed to your success – offering appreciation, expertise, and genuine career prospects.
For one of our established clients in Darmstadt, we are currently seeking a
Team Assistant/ Administrative Assistant (m/f/d) – International Environment
Das bieten wir Ihnen:
Organise and coordinate internal meetings as well as interviews and negotiation meetings with bidders in close cooperation with the relevant Contract Officer
Monitor attendance confirmations and proactively reschedule meetings where necessary
Submit documents to the electronic visa workflow within the Document Management System
Monitor document workflows and issue reminders as required
Prepare contractual documents for signature following approval
Support the Contract Officer in drafting memoranda and standard forms
Handle incoming mail
Assist other secretaries within the division with the dispatch and registration of contractual documents and the management of incoming correspondence
Ensure proper electronic filing and maintenance of documents in the Document Management System and SAP
Provide support with travel arrangements and bookings
Deliver additional administrative and secretarial support as required
Deputise for other secretaries within the division as needed
Ihre Aufgaben:
Secondary education diploma
Proven professional experience in an administrative role
Excellent command of written and spoken English
Demonstrated experience in organising and following up on meetings
Proficiency in MS Office applications (Word, Excel, Outlook)
Personal Competencies
Proactive and solution-oriented approach
Ability to respond promptly to urgent requests
Strong organisational skills with the ability to prioritise effectively
High level of accuracy and attention to detail
Structured and methodical working style
Ability to work under pressure with minimal supervision
Ihr Profil:
Opportunity to work within a renowned international institution operating in a highly dynamic and multicultural environment
Exposure to international stakeholders and collaboration across diverse cultural and professional backgrounds
A professional setting that promotes structured processes, high standards of governance, and international cooperation
Gerne stehen wir Ihnen unter Angabe der unten stehenden Referenznummer für Rückfragen zur Verfügung.
